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Checklists and supply reminders

In Tasks, choose Checklist, select a property and add your own items or use the turnover starter. Tap an item to check it off. Start again reuses the list and keeps the history of completed runs.

Open a checklist and tap Share checklist to send a copy through Messages or another app. It shows unfinished and checked tasks without earlier history or ledger records. Your co-host does not need doorledge to read it. Replies and later changes do not update the checklist automatically.

For supplies, open a receipt and choose Set a supply reminder, then tap or hold an item. You can also use Tasks → Supply check. Choose when to check, allow notifications if you want them, then mark supplies checked, snooze until tomorrow or pause. A reminder does not mean stock is low.

Lists and supply reminders are included in a complete backup. They are stored locally, not in a shared team workspace. If notifications are off, due checks still appear in Tasks.

Saved records and exports

Your ledger and original receipts are stored on your iPhone. In Records, tap Export, choose a year and property, then Share records. The package contains a spreadsheet, year summaries and saved original receipts. You can choose a spreadsheet by itself. Share the file to Files, Mail or another destination you choose.

Recorded income totals the confirmed income entries in that export, including negative amounts and refunds. It does not reconcile platform statements, gross booking revenue or bank deposits. Keep those statements alongside your doorledge records when reviewing the year.

In Settings → Backup & restore, save a backup to Files or iCloud Drive. On a new or reinstalled iPhone, restore that file before adding records or connecting your account. Restore needs an empty ledger and never replaces existing records. Then restore your Apple purchase and reconnect the same doorledge account. The team service does not back up your ledger or receipt originals; deleting the app removes its local data.

Invoices from Mail, Files or another app

Open a PDF or image attachment and use Share → doorledge. Choose More in the share sheet if doorledge is not visible, then add it to your favorites. Tap Save for review, open doorledge and check the draft in Records. You can also drag one PDF or image into doorledge where your device supports dragging between apps. Keep the source copy until the draft appears.

This shares the selected document only. doorledge cannot search your mailbox or read other apps’ private data. To find an imported invoice later, search Records for the vendor, property or words from its recognized receipt text. Recognition can miss text; the saved original remains available to inspect.

Sharing with an accountant

Open Records → Export. Choose the period and property, then Share with accountant. Preview the copy, decide whether to include original receipts and publish the private link. Your accountant can read it and download the spreadsheet or a ZIP of records and originals without creating an account.

The link expires after 90 days. In Export → Manage shared links, share it again or close it sooner. Later edits on the phone do not change a published copy. A full original receipt may show personal purchases or other properties; review it before including it. Helpers cannot open the ledger through team links.

If an upload is interrupted, keep its screen open and tap Retry publishing. If you closed the screen or reinstalled the app, close the unfinished link in Manage shared links and create a new snapshot. Unfinished uploads cannot be read. You can manage existing links after a purchase expires, and local file exports remain available.

Snapshots hold up to 5,000 rows, 500 originals and 100 MB total, with 20 MB per original. Keep up to five links open and create up to ten snapshots in 24 hours. Choose a smaller period or leave originals out if needed. Direct tax-software import, ChatGPT and bank sync are not included.

ADUs and shared expenses

Add a property name first. Building and land areas are optional details under that property. When reviewing a shared expense, expand Rental / personal split and choose building areas, land areas, a percentage or individual items. The full receipt stays in the record; rental totals include only the portion you selected.

For example, if you assign 25% of a $200 bill to an ADU, its rental amount is $50. A building-area split and a land-area split can be different. Choose the basis that describes that expense; doorledge does not make that choice for you.

Purchases and restoration

One annual subscription costs US $39.99 per year. Eligible new subscribers get a 14-day free trial, followed by automatic annual renewal. Cancel at least 24 hours before the trial or billing period ends in Apple Account settings.

Use Restore Purchases in the app while signed in to the Apple account that made the purchase. If team access is unavailable, check the purchase status in Team settings and use Restore Apple purchase.

Apple handles billing and cancellation. Manage your subscription or contact Apple about a purchase. Saved local records stay viewable and exportable when paid access ends.

Setting up team links

doorledge uses Sign in with Apple inside doorledge. Add a helper in Team, choose their property and tap Send link. Sign-in and purchase checks appear there when needed. An existing account with two-step verification also asks for an authenticator code. Creating a helper link does not upload your ledger or receipt originals. The helper can submit work details but cannot see your ledger.

If a connection or download is interrupted, your local records stay on the phone. Open doorledge again when you have internet access and retry. Incoming work appears in Needs review; check it before saving it to your records.

If you already connected with an email account, keep that account when adding Apple sign-in. Creating a different account can separate you from existing team links and purchase verification. Historical cloud records remain attached to their original account.

See team setup.

Team submissions

Open Team → Add person (called Add helper in version 1.0). Enter your co-host, partner or helper's name, choose the property and tap Send link. They reuse that private link for later visits. The form starts with today’s date; they enter hours and minutes, with an optional note and photo. The photo is resized automatically. No account, app download or separate subscription is needed for the recipient.

Open doorledge online to receive the submission in Needs review. Check it before saving it to your totals. New links stay open until you replace or close them.

Team photos are available from the server for 30 days after submission. Receive the photo within that time to save it on your iPhone. Check that it appears in the record, then include it in your next backup or records export. After 30 days, the server photo is no longer available to download; the work details remain. A copy already saved on your phone stays there.

If a helper’s submission is interrupted, keep the tab open and use Retry; repeating the same submission does not create another record.

Removing an account

Choose Delete team account in the app’s Team settings. Existing email-based accounts can also use the website deletion page. Deletion removes the connected identity, work submissions, team links, accountant snapshots and server photos, including historical web-service data for that identity.

Local records remain on the iPhone. Manage Apple subscriptions separately. Signing out or replacing a team link does not delete the account or its stored submissions.

Still need help?

Email support@doorledge.com with your app version and what happened. Please leave out passwords and sensitive records.